Different Forms to be filled in a CHS - Membership, Transfer, Nomination etc.

Society Forms

Common

No.
Form No. – 20(1)

[Under the Bye-law No.38 (a)]

A Form of Notice of intention of a member to transfer his Shares and

interest in the Capital/Property of the Society.

To,

The Secretary,

______________________________________Co-op. Housing Society Ltd.,

______________________________________

______________________________________

Sir,

I/We,Shri/Shrimati/M/s____________________________________________________________

member of ________________________________________________________ Co-operative 

Housing Society Ltd., having address at___________________________________________________

______________________________________________________________________________________________________

and holding five fully paid up shares of Rupees Fifty each, bearing distinctive numbers 

from ____________ to ____________ (both inclusive) and the Flat No. ____________ admeasuring
__________ sq.mtrs., in the building of the society, numbered known as
___________________________ hereby give you notice as required under Rule 24 of the Maharashtra Co-operative Societies
Rules, 1961, as under :

I / We Shri / Shrimati / M/s. ___________________________________________________________

________________________________________________________________________________________________________

intend to transfer my/our shareas and my/our right, title and interest in the flat in the building of
the society and my/our interest in the capital of the society to Shri/Shrimati/ M/s. _____________________

_______________________________________________________________________________________________________

for consideration of Rs. ___________________________.

The consent of the transferee is given overleaf.

Yours faithfully,

Place :

Date :

Encl : 1) Consent letter from the transferee.

---

COMMON

Form No. – 20 (2)

[Under the Bye-law No. 38(a)]

A Form of letter of consent of the Proposed Transferee

for the Transfer of the shares and interest of the member

(Transferor) to him (Transferee).

To,

The Secretary,

______________________________________Co-op. Housing Society Ltd.,

______________________________________

______________________________________

Sir,

Shri / Shrimati / M/s. ______________________________________________________________

member of _____________________ Co-operative Housing Society Ltd., proposes to transfer
his/her/ their shares and interest in the capital / property of the society to me / us. I / We hereby give
my/our consent for the proposed transfer of shares and interest of Shri/Shrimati/M/s. ____________________

_________________________________________________ in the capital/property of the society
to me/us as required under Rule 24(1)(b) of the Maharashtra Co-operative Societies Rules 1961.

My/our name and address is as under :

__________________________________________________________________________________

___________________________________________________________________________________

Place : Yours faithfully.

Date :

---

COMMON

Form No. 21

[Under bye-law No.38 (e) (i)]

Form of application for transfer of Shares and interest in the

Capital/Property of the Society by the Proposed Transferor

(being an individual)

To,

The Secretary,

_______________________________________________________Co-op. Housing Society Ltd.,

________________________________

________________________________

Sir,

1. I/We, Shri/Shrimati ________________________________________________________________

am the member of _______________________ Co-operative Housing Society Ltd., having address
at ____________________________________________________________________________________

_____________________________________________________________________________________

and holding the Share Certificate No. ___________________ for five fully paid up shares of Rupees
Fifty each, bearing distincitive numbers from ______________ to ______________ [both inclusive] and
holding the the Flat No. __________ admeasuring ______________sq.mtrs., in the building of the said
society numbered / known as ________________________________________________.

2. I had given you notice of my intention to transfer the said shares and my interest in the 

capital/property of the society on _________________________ as required under Rule 24 (I) [b] of
the Maharashtra Co-operative Rules, 1961 along with the consent of the proposed transferee 

Shri/Shrimati/M/s. ________________________________________________________________.

3. I enclose herewith the application in the prescribed form for membership of the said society, 

by the proposed transferee.

4. I remit herewith the transfer fee of Rs. 500 (Rupees Five Hundred only). I also remit herewith 

the amount of the premium of Rs. ______________ (Rupees ________________________________
___________________ only), as provided under bye-law no. 38 (e) (ix) of the bye-laws of the society.

5. I state that the said shares and the interest in the capital/property of the said society have 

been held by me for a period of not less than a year.

---

6. I further state that the liablities due to the said society by me, as on the date of this application,
have been fully paid by me. I also undertake to pay the liabilities which may become due till the
transfer application is approved by the Society.

7. I hereby undertake to discharge any liabilities to the said society, which related to the period

of my membership with the said society and have become payable by me after cessation of my 

membership due to any demand made by the local authority, Government or by any other authority
or any account, after cessation of my membership.

8. I propose to transfer the said shares and my interest in the capital/property of the said

society on the following grounds.

(i) ________________________________________________________________________

(ii) ________________________________________________________________________

(iii) ________________________________________________________________________

9. I furnish herewith the declaration, in the prescribed form, on ten rupee stamp paper about

non-holding of any vacant land or land with a building, in any urban agglomeration, specified under 

the Urban Land (Ceiling and Regulation) Act, 1976, the area of which exceeds 500 sq.metres.

* 10. I also furnish herewith the undertaking in the prescribed from, on twenty rupees stamp paper,

about the registration of the transfer, as required under Section 269-AB of the Income-Tax Act.

11. I request you to approve the proposed transfer and inform me accordingly.

Yours faithfully,

Place : (Signature of the Transferor)

Date :

* This undertaking is not necessary if consideration for transfer is Rs.75,00,000/- or less.

---

COMMON

Form No. – 23

[Under bye-law No. 38 (e)(ii)]

Form of application for membership of the Society

by the Proposed Transferee [being an individual]

To,

The Secretary

____________________________________ Co-operative Housing Society Ltd.,

____________________________________

____________________________________

1. I, Shri/Shrimati ____________________________________________________________
intend to become a member of the ____________________________________________________________
Co-operative Housing Society Ltd. having address at
_________________________________________ ______________________________________________________________________________
by transfer of the Shares Certificate No. _______________ for five fully paid up shares of Rupees
Fifty each bearing distinctive numbers from ________________ to ________________ [both inclusive]
held by Shri/Shrimati ______________________________________________________________________
the member of the said society and his/her interest in the Flat No. _________________ admeasuring
_______________ sq.metres, in the building of the said society, numbered/known as
_________________ held by the said Shri/Shrimati __________________________________________________________
to my name.

2. I had given my consent to the proposed transfer of the said shares and the interest of the
said transferor in the capital/property of the said society to me on ____________________________________.

3. I now make this application for membership of the said society and for transfer of the said
shares and the interest of the said transferor in the capital/property of the said society to my name.

4. The particulars for the purpose of consideration of my application for membership of
the __________________________________ Co-op. Housing Society Ltd., are given below :

Age : ________________________________________________________________

Occupation : ________________________________________________________________

Monthly Income : Rs. _____________________________________________________________

Office Address : ________________________________________________________________

Residential Address : ________________________________________________________________

5. I remit herewith the entrance fee of Rs. 100 [Rupees One Hundred only].

---

6. I declare that there is no plot/flat/house owned by me/any of the members of my family/the
person dependent on me, in the area of operation of the society.

OR

I give below the particulars of the plot/flat/house owned by me/any of the members of my
family/the person dependent on me, in the area of operation of the society.

——————————————————————————————————————-—————

Sr. Name of Particulars of the Location of the Reason as to why it is

No. the Person plot/flat/house owned plot/flat/house necessary to have a flat

by me/the member of in this society.

my family/the person

dependent on me in the

area of operation of the

society.

———————————————————————————————————————————

1 2 3 4 5

———————————————————————————————————————————–

———————————————————————————————————————————

7. I furnish herewith the declaration in the prescribed form, on ten rupees stamp paper, about

non-holding of any vacant land or land with a building, in any urban aglomeration, specified under
the Urban Land (Ceiling and Regulation) Act, 1976, the area of which exceeds 500 sq.mtrs.

8. I also furnish herewith the undertaking in the prescribed form, on ten rupees stamp paper,
about registration of the transfer under Section 269-AB of the Income tax Act and the Rules made

thereunder.

9. I undertake to use the flat, proposed to be transfered to me, for the purpose mentioned in the
letter that will be issued to me by the said society, under bye-law No.76 (a) of the bye-laws of the said
society and that no change of the user of the said flat will be made by me without the prior approval of
the society in writing. The undertaking to that effect in the prescribed form in enclosed herewith.

*10. I undertake to discharge all the liabilities to the society, which may become due from the date of
my admission to the membership of the society. As I have no independent source of income, I
enclose herewith the undertaking in the prescribed form the person, on whom I am dependent, to the effect
that he will discharge all the liabilities of the society.

11. I also enclose herewith the undertaking in the prescribed form that the plot/flat/hopuse owned
by me/any of the members of my family/the person dependent on me, the details of which are given in
this application, about the disposal of the said plot/flat/house.

12. I have gone through the by-laws of the said society and undertake to abide by the same and
any modificiations that the Registering authority may make in them.

13. I request you please admit me as a member of the said society and transfer the shares and
the interest of the transferor in the capital/property of the said society to my name.

Yours faithfully,

(Signature of the applicant)

Place :

Date :

Note : The expression "a member of a family" means and includes as defined under bye-law No. 3 (xxv).

* This undertaking is not necessary if consideration for transfer is Rs. 75,00,000/- or less.

---

On a FORTY Rupee Stamp paper

Common 

[Under the Bye-law No.38(e)(xi)]

Form No. 25

A Form of Declaration for not holding immoveable property

in any Urban Agglomeration, specified under the

Urban Land (Ceiling and Regulation) Act. 1976,

exceeding 500 sq.metres. 

(To be given by the Transferor)

I/We, Shri./Shrimati.Messrs
_________________________________________________ a member of the ____________________________________ Co-operative Housing
Society Ltd. at _______________________ holding Flat No. _________________
having _____________________ sq.metres area, in the building of the society, and intending to
transfer it to Shri/Smt. _________________
_____________________________________________ intending member of the society, hereby declare that I/We do not hold any vacant land or land with

a building thereon, anywhere in any urban agglomeration, mentioned in the Urban land
(Ceiling and Regulation) Act, 1976, the area of which exceeds 500 sq.metres.

Place :

Date :

Signature of the Transferor-Member

---

On a FORTY Rupee Stamp paper

Common

Form No. 26

[Under the Bye-law Nos.17 (b), 19A (vii), 19C (iv) and 38 (e) (xi)]

A Form of Declaration for not holding immovable property

in any Urban Agglomeration, specifid under the

Urban Land (Ceiling and Regulation) Act, 1976,

exceeding 500 sq.meteres.

(To be given by the Transferee/Person seeking

direct admission to membership)

I/We, Shri/Smt./Messrs ________________________________________________________________
intending member of the ___________________________ Co-operative Housing Society Ltd. at
_______________________ proposing to hold Flat No. ________________________
having _____________________ sq.metres area, in the building of the society hereby declare that I/We do
not hold any vacant land or land with a building thereon, anywhere in any urban agglomeration,

mentioned in the Urban land (Ceiling and Regulation) Act, 1976, the area of which exceeds

500 sq.metres.

Place :

Date :

Signature of the Transferee/Prospective Member

---

On a FORTY Rupee Stamp paper

Common

Form No. – 4

[Under the Bye-law Nos.17(b) and 19 (A) (vi)]

The Form of Undertaking to be furnished by the Prospective member,

to use the flat for the purpose for which it is allotted.

I/We Shri/Shrimati _________________________________________________________________

___________________________________________________________________________________

presently residing/having address at ______________________________________________,

___________________________________________________________________________________

member/intending member of the ______________________________________________________
Co-operative Housing Society Ltd.,Proposed * Registered, 

having its address at _____________________________________________ hereby give the

undertaking that I/We will use the flat allotted to me / us / proposed to be acquired by me/us
on cessation of membership of the earlier member under the bye-law of the society for the purpose
mentioned in the letter which will be issued under bye-law No. 76 (a) of the bye-law of the society
proposed /registered.

I/We further give the undertaking that no change of user will be made by me/us without the
previous permission in writing of the committee of the society.

Signature___________________

Place :

Date :

---

On a FORTY Rupee Stamp paper

COMMON 

The Form of Undertaking to be furnished by the person,

on whom the prospective Non-Earning Member is dependent

for discharge of liabilities to the Society.

To,

The Chief Promoter/Secretary

______________________________________Co-op. Housing Society Ltd.,

______________________________________

______________________________________

Sir,

Shri/Smt. / _____________________________________________________________________

had made an application for membership of the _________________________________ Co-operative

Housing Society Ltd., having address at
______________________________________________ _____________ He / She has no independent source of income and is dependent on me.I,
therefore, undertake the discharge all the liabilities, present and future, payable him/her admission to

membership of the society, on his/her behalf as communicated to me directly or though him/her
from time to time, by the Society. On failure of such discharge in respect of dues. I shall also be liable
for recovery u/s. 101 of the MCS Act, 1960, alongwith the said member who is dependent on me.

My details are given below :

(1) Name : ____________________________________________________________

(2) My address : ____________________________________________________________

(a) Office : _________________________________

(b) Residence : _________________________________

(c) Telephone No. : _________________________________

(3) Occupation : _________________________________

(4) Name & full address of the employer : _____________________________________________

(5) Monthly Income : _________________________________

Place : Yours faithfully,

Date :

---

original

COMMON

No. FORM of NOMINATION
Form No. 14

(Under the Bye-law No. 32)

TO BE FURNISHED IN TRIPLICATE

(APPLICABLE for SINGLE / more NOMINEES THAN ONE)

To,

The Secretary,

___________________________________________ Co-operative Housing Society Ltd.

___________________________________________

___________________________________________

Sir,

I, Shri / Shrimati __________________________________________________________________

am the member of the ___________________________ Co-operative Housing Society Ltd.,
having address at __________________________________________________________________________

2. I hold the share certificate No. _________________ dated ___________________ for five

fully paid share of Rupees fifty each, bearing numbers from ______________to ______________
(both inclusive), issued by the said society to me.

3. I also hold the Flat No. ______________ admeasuring ____________________ sq.metres

in the building of the society, known / numbered as ______________________________________

4. As provided under Rule 25 of the Maharashtra Co-op. Societies Rules 1961, I hereby

nominate the person/s whose particuars are given below,

__________________________________________________________________________________

Sr. Name of the Permanent Relationship Share of each Date of Birth

No. Nominee/s Address of the with the Nominee of Nominee

Nominee/s Nominator (percentage) if the

Nominee

is a
minor ____________________________________________________________________________________

1 2 3 4 5 6

____________________________________________________________________________________

(1)

(2)

(3)

(4)

(5)

____________________________________________________________________________________

5. As provided under Section 30 of the Maharashtra Co-op. Societies Act, 1960, and the Bye-laws
no. 34 of the Society I state that on my death, the Shares mentioned above and my interest in the flat,
the details of which are given above, should be transferred to

Shri/Shrimati _______________________________________________________________________

the first named nominee, on his/her complying with the provisions of the Bye-laws of the society

regarding requirements of admission to membership and on furnishing * indemnity bond, alongwith
the application for membership, indemnifying the society against any claims made to the said shares
and my interest in the said flat by the other nominee / nominees.

* Indemnity Bond is not required to be furnished in case of a single nominee.

[P.T.O.]

---

: 2 :

*6. As the nominees at Sr. No. _____________ is minor, I hereby appoint
Shri*Shrimati _______________________________________________________________________________

as the guardian*legal representative of the minor to represent the minor nominee in matters
connected with this nomination.

Place : ________________

Date : ________________

————————————————

Signature of the Nominator Member

Witnesses :

Names and Address of Witnesses

(1) Shri*Shrimati ___________________________________ (1) Signature of the Witness

Address _______________________________________

______________________________________________

(2) Shri*Shrimati ___________________________________ (2) Signature of the Witness

Address _______________________________________

______________________________________________

Place : _________________

Date : _________________

_________________________________________________________________________

The nomination was placed in the meeting of the managing committee of the society

held on ____________________________________ for being recorded in its minutes.

The nomination has been recorded in the nomination register at Sr. No. _____________________

Date : __________________

Hon. Secretary

___________________________ Co-op Housing Society Ltd.,

Received the duplicate copy of the nomination.

Date : Nominator – member

___________________________________________________________________________________________________

* Strike out which is not applicable.

__________________________________________________________________________________________________

---

duplicate

COMMON

No. FORM of NOMINATION
Form No. 14

(Under the Bye-law No. 32)

TO BE FURNISHED IN TRIPLICATE

(APPLICABLE for SINGLE / more NOMINEES THAN ONE)

To,

The Secretary,

___________________________________________ Co-operative Housing Society Ltd.

___________________________________________

___________________________________________

Sir,

I, Shri / Shrimati __________________________________________________________________

am the member of the ___________________________ Co-operative Housing Society Ltd.,
having address at __________________________________________________________________________

2. I hold the share certificate No. _________________ dated ___________________ for five

fully paid share of Rupees fifty each, bearing numbers from ______________to ______________
(both inclusive), issued by the said society to me.

3. I also hold the Flat No. ______________ admeasuring ____________________ sq.metres

in the building of the society, known / numbered as ______________________________________

4. As provided under Rule 25 of the Maharashtra Co-op. Societies Rules 1961, I hereby

nominate the person/s whose particuars are given below,

__________________________________________________________________________________

Sr. Name of the Permanent Relationship Share of each Date of Birth

No. Nominee/s Address of the with the Nominee of Nominee

Nominee/s Nominator (percentage) if the

Nominee

is a
minor ____________________________________________________________________________________

1 2 3 4 5 6

____________________________________________________________________________________

(1)

(2)

(3)

(4)

(5)

____________________________________________________________________________________

5. As provided under Section 30 of the Maharashtra Co-op. Societies Act, 1960, and the Bye-laws
no. 34 of the Society I state that on my death, the Shares mentioned above and my interest in the flat,
the details of which are given above, should be transferred to

Shri/Shrimati _______________________________________________________________________

the first named nominee, on his/her complying with the provisions of the Bye-laws of the society

regarding requirements of admission to membership and on furnishing * indemnity bond, alongwith
the application for membership, indemnifying the society against any claims made to the said shares
and my interest in the said flat by the other nominee / nominees.

* Indemnity Bond is not required to be furnished in case of a single nominee.

[P.T.O.]

---

: 2 :

*6. As the nominees at Sr. No. _____________ is minor, I hereby appoint
Shri*Shrimati _______________________________________________________________________________

as the guardian*legal representative of the minor to represent the minor nominee in matters
connected with this nomination.

Place : ________________

Date : ________________

————————————————

Signature of the Nominator Member

Witnesses :

Names and Address of Witnesses

(1) Shri*Shrimati ___________________________________ (1) Signature of the Witness

Address _______________________________________

______________________________________________

(2) Shri*Shrimati ___________________________________ (2) Signature of the Witness

Address _______________________________________

______________________________________________

Place : _________________

Date : _________________

_______________________________________________________________________________

The nomination was placed in the meeting of the managing committee of the society

held on ____________________________________ for being recorded in its minutes.

The nomination has been recorded in the nomination register at Sr. No. _____________________

Date : __________________

Hon. Secretary

___________________________ Co-op Housing Society Ltd.,

Received the duplicate copy of the nomination.

Date : Nominator – member

___________________________________________________________________________________________________

* Strike out which is not applicable.

__________________________________________________________________________________________________

---

triplicate

COMMON

No. FORM of NOMINATION
Form No. 14

(Under the Bye-law No. 32)

TO BE FURNISHED IN TRIPLICATE

(APPLICABLE for SINGLE / more NOMINEES THAN ONE)

To,

The Secretary,

___________________________________________ Co-operative Housing Society Ltd.

___________________________________________

___________________________________________

Sir,

I, Shri / Shrimati __________________________________________________________________

am the member of the ___________________________ Co-operative Housing Society Ltd.,
having address at __________________________________________________________________________

2. I hold the share certificate No. _________________ dated ___________________ for five

fully paid share of Rupees fifty each, bearing numbers from ______________to ______________
(both inclusive), issued by the said society to me.

3. I also hold the Flat No. ______________ admeasuring ____________________ sq.metres

in the building of the society, known / numbered as ______________________________________

4. As provided under Rule 25 of the Maharashtra Co-op. Societies Rules 1961, I hereby

nominate the person/s whose particuars are given below,

__________________________________________________________________________________

Sr. Name of the Permanent Relationship Share of each Date of Birth

No. Nominee/s Address of the with the Nominee of Nominee

Nominee/s Nominator (percentage) if the

Nominee

is a
minor ____________________________________________________________________________________

1 2 3 4 5 6

____________________________________________________________________________________

(1)

(2)

(3)

(4)

(5)

____________________________________________________________________________________

5. As provided under Section 30 of the Maharashtra Co-op. Societies Act, 1960, and the Bye-laws
no. 34 of the Society I state that on my death, the Shares mentioned above and my interest in the flat,
the details of which are given above, should be transferred to

Shri/Shrimati _______________________________________________________________________

the first named nominee, on his/her complying with the provisions of the Bye-laws of the society

regarding requirements of admission to membership and on furnishing * indemnity bond, alongwith
the application for membership, indemnifying the society against any claims made to the said shares
and my interest in the said flat by the other nominee / nominees.

* Indemnity Bond is not required to be furnished in case of a single nominee.

[P.T.O.]

---

: 2 :

*6. As the nominees at Sr. No. _____________ is minor, I hereby appoint
Shri*Shrimati _______________________________________________________________________________

as the guardian*legal representative of the minor to represent the minor nominee in matters
connected with this nomination.

Place : ________________

Date : ________________

————————————————

Signature of the Nominator Member

Witnesses :

Names and Address of Witnesses

(1) Shri*Shrimati ___________________________________ (1) Signature of the Witness

Address _______________________________________

______________________________________________

(2) Shri*Shrimati ___________________________________ (2) Signature of the Witness

Address _______________________________________

______________________________________________

Place : _________________

Date : _________________

_______________________________________________________________________________

The nomination was placed in the meeting of the managing committee of the society

held on ____________________________________ for being recorded in its minutes.

The nomination has been recorded in the nomination register at Sr. No. _____________________

Date : __________________

Hon. Secretary

___________________________ Co-op Housing Society Ltd.,

Received the duplicate copy of the nomination.

Date : Nominator – member

___________________________________________________________________________________________________

* Strike out which is not applicable.

__________________________________________________________________________________________________

---

APPENDIX – 15

(Under the Bye-law No. 34)

The Form of application for Membership by the Nominee / Nominees

To,

The Secretary,

___________________________________________ Co-operative Housing Society Ltd.

___________________________________________

___________________________________________

Sir,

I/We, Shri / Shrimati _______________________________________________________________

hereby make an application for membership of the ___________________________ Co-operative

Housing Society Ltd., ____________________________________________ and for transfer of
shares and interest of Shri/Shrimati ________________________________________________,
Deceased member of the society, in the capital/property of the society.

Shri / Shrimati ____________________________________________________ was a member
of the society holding ______________________________________ Shares of Rs. Fiftyeach and Flat
No. _______________________________________ in the society’s building. 

Shri / Shrimati ____________________________________________________ the
deceased member of the society died on __________________________________ A copy of the death
certificate of the said member is enclosed.

The late Shri / Shrimati ____________________________________________________
the deceased member of the society died on ______________________________________ A copy of
the death certificate of the said member is enclosed.

The late Shri / Shrimati ____________________________________________________
the deceased member of the society had nominated me/us under Rule 25 of the Maharashtra
Co-operative Societies Rules 1961.

Being the only nominee/authorised nominees as per nomination filed with the society by the
deceased member, I/We am/are entitled to make an application for membership of the society and for transfer
of shares and interest of the deceased member in the capital/property of the society to my/our name.

I/We have executed the Indemnity Bond in favour of the society indemnifying it against any
claim made at any subsequent time by other nominee/nominees to the shares and interest of the
deceased member in the capital/property of the society. The said Indemnity Bond is enclosed herewith
[Appendix 18(1)]

I/We remit hereiwth an amount of RS. 100/- as entrance fee.

My particulars for the purpose of consideration of my application for membership of the society
are as under :

Age : ________________________________________________________________

Occupation : ________________________________________________________________

Monthly Income : Rs. _____________________________________________________________

Office Address : ________________________________________________________________

Residential Address : ________________________________________________________________

I give below the particulars of the plot/flat/house owned by me or any of the members of my

---

family/person dependent on me in the area of operation of the society.

——————————————————————————————————————-—————

Sr. Name of Particulars of the plot/flat/house owned by me/the Location of the

No. the Person member of my family/the person dependent on me in the plot/flat/house

area of operation of the society.

——————————————————————————————————————————–—

1 2 3 4

———————————————————————————————————————————–

———————————————————————————————————————————-

I/We undertake to us ethe flat for the purpose for which it was allotted to or acquired by the
deceased member and that any change of user will be made with prior approval of the society. The undertaking in
the prescribed form to that effect is enclosed. (Appendix 3)

I/We enclosed herewith the undertaking and the declaration, in the prescribed forms, in respec tof
the registration of transfer of the resignation of transfer of the flat to my/our name under Section 269AB of
the Income-tax Act and about non-holding of immovable property in excess of 500 sq.mtrs. under the Urban
Land (Ceiling and Regulation) Act. (Appendix 25)

I/We undertake to discharge the present adn future liabilities to the society/ As I have no
independent source of income. I enclosed herewith the undertaking in the prescribed form (Appendix 4). from the person,
on whom I am dependent to the effect that he will discharge all the present and future liabilities to the society
on my behalf.

I/We have gone through the bye-laws of the society and undertake to abide by the same and any
modifications that the Registering Authority may make in them.

I/We request you to please admit me/us as a member of the society and transfer the shares and
interest of the deceased member in the capital/property of the society to my/our name. The share certificate held by
the deceased member is enclosed herewith.

Yours faithfully,

Place : _________________

Date : _________________

Note : (1) The expression "a member of a family" measn as defined under bye-law No. 3(xxv)

(2) The undertaking about registration of the flat is not necessary if the nominee is related to the

deceased member within the meaning of Section 2(41) of the Income-tax Act.

---

FORM OF RESOLUTION ELECTING A CHIEF PROMOTER AND GIVING
HIM AUTHORITY FOR DOING CERTAIN ACTS ON BEHALF OF THE PROPOSED SOCIETY

Minutes of the meeting of the Promoters of the Proposed …………………………………………………….…

…………….Co-operative Housing Society Ltd. held on …………………………………… at ……………………………….

(give date) (give time)

at ………………………………………………

(give place)

The following Promoters were present

Name of the Promoter Signature

1. ………………………………………………………….. …………………………

2. ………………………………………………………….. ………………………….

3. ………………………………………………………….. …………………………

4. ………………………………………………………….. ………………………….

5. ………………………………………………………….. …………………………

6. ………………………………………………………….. ………………………….

7. ………………………………………………………….. …………………………

8. ………………………………………………………….. ………………………….

9. ………………………………………………………….. …………………………

10. ………………………………………………………….. ………………………….

Item No. 1 : To elect the Chief Promoter of the Proposed …………………………..……………..

Co-operative Housing Society Ltd.

Resolution : Resolved that Shri…………………………………………………….……………………
be and is elected as the Chief Promoter of the Proposed …..……………………………………………………
Co-operative Housing Society Ltd.,

Proposed by Shri ………………………………..

Seconded by Shri ……………………………….

Carried unanimously / by majority.

Item No. 2 : To authorise the Chief Promoter to apply for reservations of name for the Proposed Society.

Resolution : Resolved that the Chief Promoter be and is hereby authorised to make an application
for reservation of name of the proposed Society as …………………………….. Co-operative Housing Society
Ltd., (Proposed) and furnish such other information as is required by the Registering Authority, for the purpose.

---

2

FURTHER RESOLVED THAT THE CHIEF PROMOTER SHOULD SUGGEST THE FOLLOWING ALTERNATE NAMES IN ORDER OF
PRIORITY, IF THE NAME AS PROPOSED ABOVE IS NOT AVAILABLE.

1. CO-OPERATIVE HOUSING SOCIETY LTD. (PROPOSED)

2. CO-OPERATIVE HOUSING SOCIETY LTD. (PROPOSED)

3. CO-OPERATIVE HOUSING SOCIETY LTD. (PROPOSED)

4. CO-OPERATIVE HOUSING SOCIETY LTD. (PROPOSED)

5. CO-OPERATIVE HOUSING SOCIETY LTD. (PROPOSED)

PROPOSED BY SHRI ………………………………………..

SECONDED BY SHRI ……………………………………….

CARRIED UNANIMOUSLY / BY MAJORITY.

% ITEM NO. 3 : TO AUTHORISE THE CHIEF PROMOTER TO ENGAGE THE SERVICES OF ANY PERSON TO FORMULATE
THE REGISTRATION PROPOSAL, SUBMIT IT TO THE REGISTERING AUTHORITY, MAKE COMPLIANCE OF OBJECTIONS AND REQUIREMENTS
AND FOLLOW IT UP TILL REGISTRATION AND TO FIX HIS REMUNERATION.

RESOLVED THAT THE CHIEF PROMOTER BE AND IS HEREBY AUTHORISED TO ENGAGE THE SERVICES OF A PERSON
TO FORMULATE THE REGISTRATION PROPOSAL, SUBMIT IT TO THE REGISTERING AUTHORITY WITH POWER TO COMPLY WITH OBJECTION
AND REQUIREMENTS IF ANY AND TO FIX HIS REMUNERATION AT REASONABLE LEVEL BUT NOT EXCEEDING RS………………………………….

FURTHER RESOLVED THAT THE CHIEF PROMOTER BE AND IS HEREBY AUTHORISED TO TAKE FURTHER ACTIONS, SIGN ALL
SUCH DOCUMENTS AND FURNISH SUCH INFORMATION AS IS NECESSARY FOR SECURING REGISTRATION OF THE PROPOSAL SOCIETY.

PROPOSED BY SHRI ………………………………………..

SECONDED BY SHRI ……………………………………….

CARRIED UNANIMOUSLY / BY MAJORITY.

*ITEM NO. 4 : TO AUTHORISE THE CHIEF PROMOTER TO NEGOTIATE WITH THE VENDORS FOR PURCHASE OF A PIECE
OF LAND FOR THE SOCIETY WITH LESSORS FOR TAKING A PIECE OF LAND ON LEASE

OR

ITEM NO. 4: TO AUTHORISE THE CHIEF PROMOTER TO NEGOTIATE WITH VENDORS FOR ENTERING INTO A PACKAGE
DEAL FOR CONSTRUCTION OF THE BUILDING / BUILDINGS ON THE LAND OWNED BY VENDORS.

*RESOLUTION : RESOLVED THAT THE CHIEF PROMOTER BE AND IS HEREBY AUTHORISED TO NEGOTIATE WITH THE
VENDORS FOR PURCHASE OF A PIECE OF LAND / WITH THE LESSORS FOR TAKING A PIECE OF LAND ON LEASE FOR THE SOCIETY AND PLACE
THE RESULT OF SUCH NEGOTIATIONS BEFORE THE NEXT MEETING OF THE PROMOTERS FOR TAKING A DECISION.

PROPOSED BY SHRI ………………………………………..

SECONDED BY SHRI ……………………………………….

CARRIED UNANIMOUSLY / BY MAJORITY.

OR 

*RESOLUTION : RESOLVED THAT THE CHIEF PROMOTER BE AND IS HEREBY AUTHORISED TO MAKE NEGOTIATIONS
WITH VENDORS FOR ENTERING INTO A PACKAGE DEAL OR CONSTRUCTING OF THE BUILDING / BUILDINGS OWNED BY THE VENDOR’S
AND PLACE THE RESULT OF SUCH NEGOTIATIONS BEFORE THE NEXT MEETING OF THE PROMOTERS FOR TAKING A DECISION.

PROPOSED BY SHRI ………………………………………..

SECONDED BY SHRI ……………………………………….

CARRIED UNANIMOUSLY / BY MAJORITY.

---

3

*ITEM NO. 5 : TO AUTHORISE THE CHIEF PROMOTER TO NEGOTIATE FOR APPOINTMENT OF AN ARCHITECT OF
GOOD STANDING, TO GET THE PLANS AND ESTIMATES WITH SPECIFICATIONS PREPARED AND THE TERMS AND CONDITIONS OF HIS
APPOINTMENT AND TO PLACE THE SAME BEFORE THE NEXT MEETING OF THE PROMOTERS FOR DECISION.

RESOLUTION : RESOLVED THAT THE CHIEF PROMOTER BE AND IS HEREBY AUTHORISED TO MAKE NEGOTIATIONS
TO APPOINT THE ARCHITECT OF GOOD STANDING AND FOR GETTING THE PLANS AND ESTIMATES WITH SPECIFICATIONS PREPARED AND
FOR FIXING TERMS AND CONDITIONS OF HIS APPOINTMENT AND TO PLACE THE SAME BEFORE THE NEXT MEETING OF THE PROMOTERS
FOR DECISION

PROPOSED BY SHRI ………………………………………..

SECONDED BY SHRI ……………………………………….

CARRIED UNANIMOUSLY / BY MAJORITY.

*ITEM NO. 6: TO AUTHORISE THE ARCHITECT OF THE SOCIETY TO INVITE TENDERS FOR CONSTRUCTION OF BUILDING
/ BUILDINGS IN CONSULTATION WITH THE CHIEF PROMOTER AND TO PLACE THE TENDERS RECEIVED BEFORE THE NEXT MEETING OF
THE PROMOTERS FOR DECISION.

*RESOLUTION : RESOLVED THAT THE ARCHITECT OF THE SOCIETY BE AND IS HEREBY AUTHORISED TO INVITE TENDERS
FOR CONSTRUCTION OF BUILDING / BUILDINGS IN CONSTRUCTION WITH THE CHIEF PROMOTER AND TO PLACE THE TENDERS RECEIVED
BEFORE THE NEXT MEETING OF THE PROMOTERS FOR ITS DECISION.

PROPOSED BY SHRI ………………………………………..

SECONDED BY SHRI ……………………………………….

CARRIED UNANIMOUSLY / BY MAJORITY.

OR

*ITEM NO. 6: TO AUTHORISE THE CHIEF PROMOTER TO TAKE FURTHER ACTIONS IN THE MATTERS OF PURCHASE OF
LAND / TAKING LAND ON LEASE / ENTERING INTO AN AGREEMENT OF PACKAGE CONSTRUCTING THE BUILDING / BUILDINGS, IN
ACCORDANCE WITH THE DECISIONS OF THE MEETING OF THE PROMOTERS.

*RESOLUTION : RESOLVED THAT THE CHIEF PROMOTER SHALL TAKE FURTHER ACTIONS IN MATTERS OF PURCHASE OF
LAND TAKING LAND ON LEASE / ENTERING INTO AN AGREEMENT OF PACKAGE DEAL, APPOINTMENT OF AN ARCHITECT, ENTERING INTO
AN AGREEMENT WITH THE CONTRACTOR FOR CONSTRUCTION OF BUILDING / BUILDINGS, IN ACCORDANCE WITH DECISIONS OF THE
MEETING OF CHIEF PROMOTERS, CALLED FOR THE PURPOSE HEREAFTER.

PROPOSED BY SHRI ………………………………………..

SECONDED BY SHRI ……………………………………….

CARRIED UNANIMOUSLY / BY MAJORITY.

* ITEM NO. 7 : TO AUTHORISE THE CHIEF PROMOTER TO COLLECT FROM THE PROMOTERS AMOUNT TOWARDS
SHARE CAPITAL, ENTRANCE FEES, COST OF THE LAND, LEASE RENT, PRELIMINARY EXPENSES ETC.

RESOLUTION : RESOLVED THAT THE CHIEF PROMOTER BE AND IS HEREBY AUTHORISED TO COLLECT, FROM THE
PROMOTERS, AMOUNT TOWARDS SHARE CAPITAL (RS. 250/- EACH) ENTRANCE FEE (RS. 100/ – EACH) IF THERE IS COST OF LAND / LEASE RENT

RS……………………………. EACH
TOWARDS COST OF THE FLAT RS………………………………. ….. EACH, TOWARDS PRELIMINARY
EXPENSES RS ………… EACH AND PASS RECEIPTS FOR THE SAME ON BEHALF OF THE PROPOSED SOCIETY. FURTHER
RESOLVED THAT THE CHIEF PROMOTER SHALL RENDER PROPER ACCOUNT OF ALL MONEYS COLLECTED BY HIM.

---

4

+ITEM NO. 8 : TO CONSIDER THE MATTER REGARDING OPENING A SAVING BANK ACCOUNT AND DEPOSING THE
SHARE MONEY AND ENTRANCE FEES COLLECTED BY THE BUILDER-PROMOTER IN THE MUMBAI DISTRICT CENTRAL CO-OPERATIVE
BANK LTD. / AUTHORISED URBAN CO-OP. BANK.

+RESOLUTION : RESOLVED THAT THE CHIEF PROMOTER SHALL SEE THAT A SAVING BANK ACCOUNT IN THE NAME
OF PROPOSED SOCIETY IS OPENED IN THE MUMBAI DIST. CENTRAL CO-OP. BANK LTD. / AUTHORISED URBAN CO-OP. BANK
AND THAT THE BUILDER-PROMOTER WHO HAS ALREADY COLLECTED FROM THE PROMOTERS AMOUNTS TOWARDS SHARE CAPITAL,
ENTRANCE FEE, DEPOSITS THE SAME IN THE BANK IN THE NAME OF THE PROPOSED SOCIETY.

PROPOSED BY SHRI ………………………………………..

SECONDED BY SHRI ……………………………………….

CARRIED UNANIMOUSLY / BY MAJORITY.

% APPLICABLE WHERE THE PROMOTERS DESIRE TO ENGAGE SERVICES OF A PERSON FOR THE PURPOSE OF FORMULATION OF

THE PROPOSAL.

* NOT NECESSARY FOR A FLAT – OWNER’S CO-OPERATIVE HOUSING SOCIETY.

+ APPLICABLE FOR A FLAT – OWNER’S CO-OPERATIVE HOUSING SOCIETY.

---

AFFIX COURT FEE STAMP OF RE. 2/-

APPLICATION FOR RESERVATION OF NAME FOR A PROPOSED
CO-OPERATIVE HOUSING SOCIETY IN GREATER MUMBAI DISTRICT 

TO,

THE DEPUTY REGISTRAR / ASSISTANT REGISTRAR

CO-OPERATIVE SOCIETIES,

MALHOTRA HOUSE, 6TH FLOOR,

OPP. G.P.O., FORT,

MUMBAI – 400 001.

SUBJECT : RESERVATION OF NAME FOR A PROPOSED CO-OPERATIVE HOUSING SOCIETY. 

SIR,

I WISH TO INFORM YOU THAT I HAVE BEEN ELECTED AS CHIEF PROMOTER OF THE PROPOSED …………………………………..
……………………………………………………………………………………………………… CO-OPERATIVE HOUSING SOCIETY
LTD., MUMBAI. I ENCLOSED A CERTIFIED TRUE COPY OF THE PROCEEDINGS OF THE MEETING OF THE PROMOTERS OF THE

PROPOSED-SOCIETY, HELD ON ………………………………………………… AT …………………………………………………………….
ELECTING ME CHIEF PROMOTER.

AS PER THE AUTHORITY VESTED IN ME BY VIRTUE OF RESOLUTION NO………………………….. PASSED IN THE

MEETING OF THE PROMOTERS REFERRED TO ABOVE, I AM MAKING THIS APPLICATION FOR RESERVATION OF NAME
AS …………………………………………………………………………………………………………………………….
CO-OPERATIVE HOUSING SOCIETY LTD., (PROPOSED), MUMBAI, I FURNISH BELOW THE INFORMATION REQUIRED FOR SECURING RESERVATION
OF NAME. I CERTIFY THAT THE INFORMATION GIVEN BELOW IS CORRECT AND FACTUAL.

1. NAME OF THE PROPOSED ……………………………………………………………………..

SOCIETY TO BE RESERVED.

2. DETAILS OF PLOT, SUCH AS ……………………………………………………………………..

PLOT NO. LOCATION AND

MUNICIPAL WARD ON ……………………………………………………………………..

WHICH THE BUILDING IS

PROPOSED TO BE CONSTRUCTED

OR ALREADY CONSTRUCTED.

3. POSTAL ADDRESS FOR ……………………………………………………………………..

CORRESPONDENCE PURPOSE.

……………………………………………………………………..

……………………………………………………………………..

4. ENCLOSE A COPY OF THE

AGREEMENT FOR SALE IF THE 

LAND IS ALREADY ACQUIRED

OR PROPOSED TO BE ACQUIRED,
……………………………………………………………………..

ELSE ENCLOSE A COPY OF THE

VENDOR FOR SALE OF LAND IN
……………………………………………………………………..

THE NAME OF THE PROPOSED

SOCIETY OR THE CHIEF PROMOTER.
……………………………………………………………………..

---

5. ENCLOSE A CERTIFIED TRUE
………………………………………………………………………………..

COPY OF THE ASSURANCE

LETTER FROM GOVT. IF THE LAND

IS TO BE ALLOTTED BY GOVT. TO

THE PROPOSED SOCIETY.

6. NO. OF FLATS PROPOSED TO BE
………………………………………………………………………………..

CONSTRUCTED OR ALREADY CONSTRUCTED.

7. NO. OF PROMOTERS WHO
………………………………………………………………………………..

HAVE ALREADY JOINED

THE PROPOSED SOCIETY

8. WHETHER THE APPLICANT IS ………………………………………………………………………………..

ONE OF THE PROMOTERS OF

THE PROPOSED SOCIETY.

9. ADDRESS OF THE PROPOSED ………………………………………………………………………………..

SOCIETY WHERE THE RECORDS

WILL BE KEPT TILL REGISTRATION.

10. FULL NAME, OCCUPATION AND ………………………………………………………………………………..

ADDRESS OF THE CHIEF-PROMOTER. ………………………………………………………………………………..

(1) RESIDENTIAL ADDRESS ………………………………………………………………………………..

………………………………………………………………………………..

(2) BUSINESS/SERVICE ADDRESS ………………………………………………………………………………..

………………………………………………………………………………..

(3) OCCUPATION ………………………………………………………………………………..

………………………………………………………………………………..

(4) TELEPHONE NO. OF OFFICE AND ………………………………………………………………………………..

RESIDENCE IF ANY

11. SUGGEST FOUR ALTERNATIVE (1) ……………………………………………………………………………….

NAME IN ORDER OF PREFERENCE (2) ……………………………………………………………………………….

IN THE EVENT THE PROPOSED (3) ……………………………………………………………………………….

NAME IS NOT AVAILABLE FOR (4) ………………………………………………………………………………..

RESERVATION

I WOULD APPRECIATE RESERVING ANY OF THE ABOVE NAME FOR OUR SOCIETY ACCORDINGLY.

THANKING YOU,

YOURS FAITHFULLY

CHIEF PROMOTER

ENCL :

(1) A CERTIFIED COPY OF THE PROCEEDINGS.

(2) A CERTIFIED COPY OF THE AGREEMENT

OR LETTER OF CONSENT FROM VENDOR FOR

SALE OF LAND, OR ASSURANCE LETTER FROM GOVT.